The other day I was watching "Biography" on A&E about the Bee Gees and you know the parts of any show about a rock group, they play various parts of their songs. Now, I must tell you I have always liked the Bee Gees. This is a group that consistently put out great music and when I heard songs that I was not familiar with, it got me thinking about music and it’s expiration date, much like on a carton of milk. Music is not throw away. In fact, it is the opposite. It is the photographs that you keep as you grow older. That Frank Sinatra song to your grandparents is as meaningful as The Beatles are to your parents as Bruno Mars might be to you. What were you doing when you heard one of your favorite songs from your past? What was that song on the first dance you went to with your first boy or girlfriend? Was there a song playing when you had your first kiss? This is what music is about and why I love it so much.
As a DJ playing events from anniversaries to weddings and everything in between, I could get away with a music inventory of 100 songs being played at every event. There are those who want only the newest and cutting edge, I guess to show their friends how “with it “ they are and then there are those that want the same songs they hear over and over again. Now don’t get me wrong, as a DJ, I have no problem playing the "Electric Slide" or "Cupid Shuffle." I’m probably one of the few disc jockeys that have no problem playing these songs. My job is to get people up on the floor dancing and having a good time and to me that is what a DJ is suppose to do. It is a natural high to see people having a good time and I am responsible for that with the music and entertainment that I provide. When I meet with the brides and grooms and work on their reception and start to do work on their music, I'm always excited when I get songs from them I have never heard before. It's like going up in your attic and finding a real gem buried beneath the boxes. Now most of these songs I would never get to hear played and might never know about at all, if it were not from all the input from my clients.
There's a lot of work that goes into putting songs together for any event so when you come up and say, "Play something we can dance to!" Why don't you give me the song that you want to dance to and then I'll play it along with all the other songs that have been requested that evening.
After many years of being in the wedding business, we have picked up quite a few tips that you may find helpful when planning your wedding. We hope that you will find these tips useful. Even though we're a Disc Jockey business we see the behind the scenes that take place on most of the weddings we do. Hope these pointers help in making the planning a little easier. Part 2 will be posted in a couple of weeks.
Always order 25 extra than what you think that you will need. Just in case you forgot someone. It is very costly to go back and reorder 25 later.
On your Response Card, in addition to having a line for guests to mark that they will be able to attend. Make sure to also give a place for them to put if they are unable to attend.
Number your guest list. Then as you are addressing your invitations, put the number that corresponds on your list on the bottom back corner of the response card. You would be surprised at how many guests forget to put their names on the response cards. If you get one that has no name, all you need to do is flip over the card and look at the number. Then match it up with your guest list and your mystery guest is solved!
TIME BETWEEN CEREMONY & RECEPTION
It is important not to make your guests wait too long from the end of your ceremony to the start of dinner. Even if you put that, your reception is to start later, 90% of your guests will still go directly to the reception. Your guests will start to get impatient if they have to wait too long. Always think from your guest’s perspective. Most planners state that you should not start your reception any longer than 1 hour from the end of your Ceremony. And remember, your guests will be at the reception for about an hour before the Bridal Party arrives. The Bridal Party generally arrives at the Reception about 10 minutes before the start of dinner, right before the end of Cocktails.
Assigned seating is generally the best way to go. It may be a challenge to do this, but very much worth the effort. When you have general seating, it is human nature for guests to leave spaces in between themselves and another guest. If you have a family of 4 that arrives a bit late, chances are they will not be able to sit together.
When planning your seating arrangements it is always important to make sure that your DJ, Photographer and Videographer are all seated at the same table and also in the same room as your guests. Your wedding professionals will be coordinating your events of the evening as they dine. There are a few reasons as to why they all should be in the same room as you and your guests. From the Photographer and Videographer standpoint, quite often during dinner something impromptu can occur, if they are in another room they will not be able to get the footage of what is happening. From the Disc Jockey's standpoint, because we provide music during your dinner hour Put your Place Cards in alphabetical order and not by Table #'s.
Seat your younger guests closest to the dance floor.
Head Table - The easiest and best way to seat your Bridal Party is to put your Bridesmaids on one side and the Groomsman on the other. If you have ever seen a Bridal Party that has been seated by couples two things generally take place. Immediately after dinner, they all move so that they are sitting in the way mentioned above. In addition, during dinner the Bridesmaids are leaning back in their chairs to talk with the other ladies and the Groomsman are leaning forward doing the same. They feel more comfortable in groups.
So the date is set, all vendors are selected and you’re ready to start working on a play list/planner! One thing on every brides mind is how can we keep the dance floor packed all night long! Disc Jockey Services is here to help you every step of the way with DJ Intelligence online wedding planner & even a music request list online. We’re often asked about how many songs should we put in the “must play” section? We offer this advice to keep ALL of your guest’s best interest in mind when deciding on a play list. We help on what genre’s to play or not play. Our music database is easy to use. Hit this link and see what it does: http://www.discjockeyserv.djintelligence.com/music/
Find the song or artist and click on it and it is put on a sheet and when you’re ready to send just push the bottom. Even your guest can send songs to us the same way. Got a problem thinking of songs no problem, just push the most requested song button and you have the Top 200, Top songs of the 1950’s, 60’s, 70’s, 80’s,etc. You even have a list of Best first dances, Mother/Son Dances, Father /Daughter, Bouquet/Garter. Most of our couples have complied a list of about 10-12 songs that they’d really like to hear at some point in the evening. Keep in mind that the average song is roughly 3 minutes long so when you multiple that by 60 minutes you have about 20 songs an hour played. Line dances are a great way to “break the ice” of any event and even more so if the event is held during the day light hours as most people associate “dance time” with it being dark outside.
Keeping your guests interests in mind, it is always a good idea to allow requests from the guests on your wedding day but within reason. In other words make clear to your DJ in advance if you want to stay away from certain songs or genres. For example we will always come to the bride if there is any questionable song before just playing it. If your personal request list for the dancing portion of the evening is more then a dozen or so songs, do make sure that the songs are ones that people can dance too. This is key to keeping the floor packed all evening. Also keep in mind to include songs that are well known to everyone. This is sure to keep things flowing on the floor too!